Campus Library Night Pass

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Aman Kapoor

Lead Developer

Work involved building the framework of the platform and implementing the foundational system logic that enabled the core application functionality.

Sagarika Wankhede

Frontend Development

Contributed to the development of the frontend of the Campus NightPass system, focusing on building the visual interface and user-facing components of the platform.

Navjot Sharma

Project Supervisor & System Development

Supervised the development of the Campus NightPass system while actively contributing to system improvement, testing, and deployment.

Project Description

Library Night Pass Management System – Creators

The Library Night Pass Management System (Version 2.0) is an institutional software solution developed for the Nava Nalanda Library under the Dean of Student Affairs Office at Thapar Institute of Engineering and Technology.

This platform was designed to manage late-night academic access for students while ensuring security, accountability, and real-time monitoring of hostel-to-library movement. The system integrates booking, scanning verification, transit monitoring, and violation tracking through a modern dashboard-based interface.

Version 2.0 represents a major redesign of the system, introducing improved architecture, enhanced security workflows, and a fully redesigned administrative interface.

Library Night Pass System

The Library Night Pass Management System is a digital platform developed to manage late-night academic access for students. The system allows students to request permission to leave their hostels after evening hours in order to use institutional academic facilities such as the Nava Nalanda Library.

The platform integrates booking, security verification, and real-time monitoring of student movement between hostels and the library. Through a structured scanning workflow and administrative dashboard, the system ensures accountability while maintaining a smooth process for students who need late-night study access.

System Working Workflow

Students book a Library Night Pass through the online portal.
Each booking is assigned to a specific location and time slot.
Students must follow the scanning process while leaving and returning to the hostel.
Security personnel verify student movement using ID card scanning.
The system records all movements in real time through the administrative dashboard.
If a student does not follow the required scan sequence or exceeds the allowed time, the system records a violation.

Scanning Logic

Hostel OUT Scan - student leaves the hostel
Library IN Scan - student enters the library
Library OUT Scan - student leaves the library
Hostel IN Scan - student returns to the hostel

The system records timestamps for each scan and evaluates movement according to defined timing rules. If any stage is missed or delayed beyond the allowed limit, the system automatically generates a violation entry.

System Rules & Policies

Each student can hold only one active booking at a time.
Students must follow the complete scan sequence.
Late entries automatically generate violation records.
Violations are permanent records and cannot be automatically deleted.
Security staff verify entries using institutional ID scanning.
The system prevents repeated scans within a restricted time interval to ensure proper monitoring.

Software Ownership

This application is an official institutional software system developed for the Dean of Student Affairs Office at Thapar Institute of Engineering and Technology.

All institutional rights and operational ownership remain with the DoSA Office.

Support

For technical support: itmh@thapar.edu

CAMPUS LIBRARY NIGHT PASS